HOSTLER MODEL CONTEST
ENTRY RULES and ENTRY FORM


1. The contestant shall fill in the entry form completely. A separate form is required
for each entry.

2. Only two models per category per person may be entered.

3. After completing the entry form, return it to the Contest Officials to receive your
entry number. The Contest Officials will give you a claim check which you
must present to claim your model(s) at the close of the display period.

4. Place the model(s) in the display case as directed by the Contest Officials. The
Contest Official will place a label in front of the model(s) that matches the entry
number.

5. Rolling stock may be displayed on flex track or not as the contestant desires.
However, note that if the track is ballasted or its appearance is enhanced, the entry
will be classed as a
diorama.

6. The Contest Officials reserve the right to display the entries as they see fit. Note
especially the definition of a diorama listed on the Contest Entry Form.

7. No model(s) shall be removed from the contest display cases without permission
of the Contest Officials.

8. Entries will be accepted from the opening of the building for display setup on
Friday until 12 noon on Saturday.
Entries shall remain in the display cases until
2:30 pm on Sunday. However, in the event of a hardship, such as having to leave
the Festival earlier than 2:30, the Contest Officials shall release the entry for
removal from the display case upon the modeler’s request.

9. Prior First Place or Best of Show winning entries will be welcome as Display
Only entries. They are barred from the current contest as entries to be judged.

10. Additional data, information, or one photo may be placed in front of or near the
model using one 3-inch by 5-inch card. The entrant may bring a prepared card,
or a blank card will be supplied by the Contest Officials. Additional information
may be attached to or written on the back of the
Entry Form.

11. In the event of any question or dispute arising regarding the entry’s category, the
Contest Officials shall determine the appropriate category.

12. The juried competition shall begin as soon after 12 noon on Saturday as is
practicable and shall be completed not later than 6 pm. The popular votes cast
shall be tallied not later than 2 pm on Sunday.

13. First, Second, and Third place ribbons will be awarded in each category in both
the juried contest and in the contest decided by popular vote. The model entries
will be judged along with the module entries to determine the recipient of the
Best-of-Show award. A plaque shall be awarded for Best-of-Show, and the award
shall be determined by the
contest judges.

14. In the event that the judges are unable to agree on an entry’s place, the tie shall
be broken by the
Contest Officials.

15. The Contest Officials shall retain all contest entry forms, the judges’ ballots, the
popular vote ballots, and the popular vote tally sheets. The documentation
shall be reviewed by an officer of the Hostler Model Railroad Club appointed
by the Club president in the event of any question arising by a contestant or
interested party regarding the placement of any entry in the contest that may
affect their eligibility for an award.

HOSTLER MODEL CONTEST
ENTRY FORM


1. INDICATE ENTRY CATEGORY:
____ Steam Locomotive: All types of locomotives driven by steam.
____ Diesel Locomotive: All types of locomotives except steam types and
passenger revenue carrying types such as RDC or Doodlebugs. Multiple
units are included in this category (up to four units).
____ Passenger Car: All types of passenger revenue carrying equipment
including RDC, Doodlebugs, and RPO cars.
____ Freight Car: All types of freight revenue carrying equipment.
____ Caboose: All types.
____ Maintenance–of-Way/Non-Revenue
____ Structure: All buildings housing personnel, machines, or equipment,
stations, water towers, etc. but containing no supplemental scenery such
as landscaping or people.
____ Diorama: A group of models, or a single model, which includes
supplemental scenery not pertinent to the functioning of the model or
primary structure. For example, a piece of rolling stock sitting on a section
of ballasted track, or a building with anything more than a foundation is
considered a diorama.
Diorama size is limited to 18-inch depth (front
to back) and 36-inch width (side to side) maximum dimension for
security reasons.
____ Youth: Any entry by a person 17 years of age or younger.

2. DESCRIPTION OF ENTRY:
Locomotive:
Railroad __________, Type/Class _________, Number _______
Wheel Arrangement (steam) __________
Car:
Railroad ____________, Type/Class __________, Number ________

3. CONSTRUCTION:
____ Kit Built or Kit Bashed: The modeler has used only parts supplied in a kit
or has made a major alteration of parts from one or more kits or ready-to-
run. Upgraded trucks and/or couplers is permitted. Repainting and/or
decaling is permitted.
____ Scratch Built: The modeler has fabricated all of the parts. Preformed
stock materials are considered to be basic materials for scratch building;
commercially made motors, trucks, and couplers are permitted.

4. PERSONAL INFORMATION:
Name:
(printed) _____________________
Surface Mailing Address: ___________________________________
Telephone Number: _________________
email Address: ______________

5.
Entry Number: (Assigned by a Contest Official.) ____________________

6. DETAILED INFORMATION:
Describe, below, the work you did to bring the model to its present configuration.


















____ I declare that this entry is mine and all model work is my own.
____ I declare that I am entering this model for (name) ___________________
and that all model work is his own.

Liability Release:
Even though the Hostler Model Railroad Club has taken every precaution to ensure the safe keeping of your Model and other personal property, the Hostler Model Railroad Club and all its members make no warranty or representation, either expressed or implied, with respect to the loss or safety of Models or other property entered in this model contest. The entrant, in entering this contest, will assume the entire risk as to the loss and safety of his/her Model and personal property. In no event will the Hostler Model Railroad Club or any of its members be liable for direct, indirect, or consequential loss or damage from this model contest.
I have read and agree to the Liability Release.


Signature: _____________________________